August 2011

century towerProposed changes in leave benefits - We listened!
In May 2011, Gov. Scott signed legislation requiring employees to contribute 3 percent of their salaries to their retirement plans. With this order, employees saw a smaller paycheck in July with the start of the 2011-12 fiscal year.

To lessen the impact to employees resulting from this change, President Machen said he wanted to try to restore that 3 percent. He sent an e-mail memorandum to all faculty and staff in June outlining a proposal that would provide a recurring 3 percent salary increase for employees in exchange for adjustments in certain employee leave benefits.  Savings from proposed leave changes would then be used to fund the 3 percent salary increase – with faculty and staff earning $75,000 or less receiving the increase in September 2011, and others receiving the increase in January 2012. The memorandum also asked for feedback from the campus.

Based on the feedback received since June, it was clear most employees did in fact want to have the 3 percent reinstated to their salaries. While employees understood the need to generate a funding source for the increase, many were concerned about requiring employees to use vacation for the Homecoming holiday and for the four days the university closes between December 25 and December 31.

In response to the feedback received, the proposed leave regulation was modified. As a result, all faculty and TEAMS employees will continue to receive the four (4) December personal leave days and will not be required to use accrued vacation during that time. Additionally, all faculty and staff will continue to receive the homecoming holiday and will not be required to use accrued vacation leave for that day.

Under the current proposal:

  • Vacation leave for all faculty and staff will be reduced by 40 hours per year. 
  • The maximum vacation leave accrual and maximum payment upon termination will change.
A copy of the current proposal may be found at the following web site: http://regulations.ufl.edu/. Questions regarding the leave changes may be directed to human-resources@ufl.edu or UF Leave Administration at (352) 392-2477.


New Retirement Contribution Rates
piggy bankState of Florida retirement rates are set annually by the Florida Legislature, and effective July 1, the 2011-2012 employer contribution rate for the FRS plans changed to 4.91% with a new mandated employee contribution rate of 3%.  State University System Optional Retirement Program (SUSORP) participants now contribute 3% and the employer contribution is now 7.92%.

The previous 2010-2011 employer contribution rates were 10.77% for regular class members of the FRS Pension and FRS Investment Plans and 10.43% for SUSORP members.

Although contribution amounts have changed, the benefit to your retirement plan remains constant. For FRS Investment Plan members, 9% still goes to the investment account.  For State University System Optional Retirement Program (SUSORP) members, 10.42% still goes to the investment account.  The FRS Pension Plan member benefit is still calculated using the following formula:
Years of creditable service (x) Average final compensation (x) Percentage value = FRS Pension Plan retirement benefit

While the pension benefit formula and contribution amount directed to participants’ investment accounts did not change, please note that the current employer plus mandatory employee contribution will not equal the previous employer contribution on paychecks.

The following chart illustrates new employer and employee contribution rates versus the previous rates.


Contribution rates

Contribution rates effective 7/1/2011

Retirement Plan




Deposited to participant’s account







FRS Investment Plan*






FRS Pension Plan*





Determined by formula:
Years of creditable service x Average final compensation x Percentage value

Questions?  Please contact University Retirement at (352) 392-2477 or retirement@ufl.edu.


SSN now required on all health plan additions
Due to the state’s mandatory social security number (SSN) requirement, expectant parents may no longer add unborn babies, newborns, or adopted children to the state health plan without an SSN.  Previously, employees had 31 days from the date of birth or adoption to enroll their child in the health plan.

If you do not have your child’s SSN or foresee a delay in receiving the SSN card within 31 days, please consult with a UF benefits counselor to discuss possible alternatives.  For enrollment changes that are complete and timely, the People First Service Center will enroll the child retroactively to the date of birth or adoption order.  Any claims rejected during that time period can later be re-submitted by the provider for processing. 

Additionally, if you have dependents without an assigned SSN due to visa status or are in the process of obtaining one, please call People First at (866) 663-4735 so your record can be notated. You may be asked to supply a visa number or other government-issued identification number.  Current dependents on the health plan without a valid SSN not properly notated with People First may be subject to future cancellations.  Questions?  Call (352) 392-2477 or e-mail benefits@ufl.edu.    


Applications now being accepted for 2011-12 Managers Only Cohort Opportunity

supervisory challenge logoEach fall, UF leaders have a unique opportunity to complete the “Managing at UF: The Supervisory Challenge” certificate with a cohort of peers. Participating in the cohort can provide managers with a forum in which to discuss issues related to leadership and management with like-minded leaders on campus.

In addition to having access to the training, participants will network with the same group of managers over the course of two semesters to allow in-depth discussion of the content—and to provide an increased opportunity to learn from one another.

Some details of the program:

  • To participate, please apply online:  http://www.hr.ufl.edu/training/leadership/cohort.asp
  • You must be a manager to attend these workshops. A manager is defined as someone who provides feedback, approves vacation and time worked, and completes performance reviews of other UF employees.
  • As part of this program, each participant will engage in a 360-degree evaluation process to help direct his or her professional development.  Designed to provide participants with insight into skills and behaviors needed to be effective leaders and based on the UF Competency Model, this 360-degree evaluation will provide feedback from the employee’s manager, peers, staff members, and others (identified by participant).  
  • Spaces are limited. Managers who apply for the cohort option will be accepted on a first-come, first-served basis.
  • The cohort will meet once or twice a month September through May. (Please see schedule.) Participants in the cohort group should be able to commit to attend at least 8 out of the 12 scheduled workshops.
  • Each month, at least one of the workshops from the “Managing at UF:  The Supervisory Challenge” will be offered especially for this cohort.  

Of course, employees do not have to participate in the “Managers Only Cohort” to take advantage of the “Managing at UF: The Supervisory Challenge” curriculum.  Those workshops continue to be available on an open enrollment basis—please see T&OD’s fall training calendar for dates and times:  http://www.hr.ufl.edu/training/catalog/sc.asp

Questions?  Please contact UF Training and Organizational Development at training@ufl.edu.


Do you know of someone deserving of recognition?
2012 Prudential-Davis Productivity Award nominations due September 9davis award logo
Nomination forms for the 2012 Davis Productivity Awards program, which annually honors state government employees throughout Florida, are now available. In addition to honoring “innovation, creativity, and smart work,” the awards program recognizes individuals and work units that have adapted or implemented previous years’ award-winning achievements to create added value.

Eligible for nomination are individuals, teams, and work units as well as entire state agencies or their divisions, regions, districts, and institutions. Nominations are accepted each year in the fall with the award winners announced in March.

The Davis Productivity Awards nomination forms must be completed and submitted online. From the HRS web site, you can navigate to the Davis Productivity Awards site and begin the nomination process. Instructions are available to walk you through the online process.

Nominations must be submitted online to the Agency Coordinator by Friday, September 9. If you have questions, please contact Kenya Williams, UF awards coordinator, at (352) 273-1761 or kenya-williams@ufl.edu.


Employee Education Program accepting applications for the fall semestereep logo
The Employee Education Program (EEP) is a popular benefit available to eligible UF faculty and staff. The program provides tuition assistance for up to six credit hours of eligible college-level courses per semester.

Employees interested in participating in the EEP during the fall 2011 semester should register and turn in applications to the institution they plan to attend by the following deadlines:

University of Florida
EEP Registration Period: August 11 – 26
EEP Applications Due: 5 p.m. on August 29
Registration after August 26 is subject to a $100 late registration fee.

Santa Fe College
EEP Applications Due: July 14
If you register on or before this date, your EEP application is due to the SFC cashier’s office by 4 p.m. on July 14. Registration is still permitted after July 14; however, the EEP application must be turned in by 4 p.m. the next business day after registering.

For complete program participation requirements, eligibility, and application deadlines, please visit www.hr.ufl.edu/education/eep. For answers to questions about this program, please contact Kenya Williams, UF Training and Organizational Development, at (352) 273-1761 or kenya-williams@ufl.edu.


Tuition Exchange Scholarship Program (TEP) opportunity available to faculty and staff dependents
The Tuition Exchange Scholarship Program provides the opportunity for dependent children of the University of Florida’s full-time employees (excluding OPS employees) to attend a participating Tuition Exchange college or university at a significant tuition reduction rate.

The TEP scholarship application deadline is October 31 the year preceding the desired enrollment into the academic year (fall and spring only) program, in this case October 31, 2011, for the fall 2012 and spring 2013 semesters.  Please note:

  • Entrance application fees and fulfilling individual college or university admission requirements are the responsibilities of the applicant. 
  • The cost to the university employee to participate in the TEP is $5,000 per year, paid upon acceptance to the TEP by the participating institution. Admission to the college or university does not guarantee TEP qualification by that institution.

Please note that the TEP is a scholarship opportunity rather than a fringe benefit.  The Office of the Provost will make every effort to assist employees during the application process, but it cannot predict the likelihood or guarantee the acceptance of dependent children into the program.

Questions? Please contact Ileana McCray at imccray@aa.ufl.edu. For more information on TEP, please visit the Tuition Exchange Program section of Academic Affairs’ web site.


Verify your address in the myUFL directory to ensure you receive important insurance mailings
In preparation for the fall benefits Open Enrollment period, employees are encouraged to ensure their home and campus P.O. Box addresses are reflected correctly in the myUFL Directory. To help ensure important mailings are received—particularly those relating to Open Enrollment—home and work mailing addresses should be updated no later than September 8 in the myUFL system.

To make sure mailing addresses are up-to-date in the myUFL system, please complete the following steps:

Log on to the myUFL portal with your GatorLink username and password. If you don’t know your username and password, call (352)392-HELP for assistance.

  1. Click “My Account” in the myUFL systems menu.
  2. Select “Update My Directory Profile.”
  3. Scroll down to the “Local Home Data” section. IMPORTANT NOTE: Foreign nationals are required to maintain a foreign address for tax purposes and therefore should not modify the Permanent Home Data Address which is reserved for the foreign address. Instead, the Local Home Data Address field should be used for the local address. Questions regarding foreign addresses or tax implications should be directed to the Tax Services Office at (352) 392-1231.
  4. Fill in your updated address information in Address Line 1 and click “submit” at the bottom of the page to complete the address change. (Click here to see a screen shot example).

Identity management coordinators who enter mailing addresses for employees, graduate assistants, and pre-doc fellows are required to use the Identity Management system.  To find your department’s identity coordinator, please refer to http://www.bridges.ufl.edu/directory/cordlist.pdf.

In addition, it’s a good time to check your emergency contact information, found under the same navigation at My Account > Update Emergency Contact, and make necessary changes.

Contact your directory administrator or the UF Help Desk at (352) 392-HELP or helpdesk@ufl.edu with questions pertaining to the UF Directory.


Verify social security numbers on the state’s health plan
People First, the state’s health plan administrator, is required to maintain accurate social security numbers (SSNs) according to the Medicare, Medicaid, SCHIP Extension Act of 2007, and the Florida Administrative Code. The federal government can fine the State of Florida and contracted health insurance carriers for failure to comply. Last year, People First requested employees verify and correct, as needed, their own as well as their covered dependents’ SSNs.

If you have not taken the opportunity to verity your information, please refer the May 2011 issue of the Infogator for additional instructions.   Inaccurate or incomplete SSN data could result in an interruption or future loss of coverage. Questions? Please contact University Benefits at (352) 392-2HRS or benefits@ufl.edu.



for your health link
Registration for fall training currently underway
fall training catalog
Registration for UF Training and Organizational Development’s (T&OD) fall training opened August 1.

Ongoing offerings include management workshops based on the UF Management/Leadership Competency Model , business communication and MS Excel courses, myUFL training, and the Pro3 series designed for administrative professionals.  Several of T&OD’s training compliance partners are highlighted in this semester’s catalog in an effort to help ensure our institution is a safe and secure place in which to work and learn. Most courses are offered free of charge and nearly 40 courses are now available through online e-learning.

Visit the online course catalog today to learn more!  To register, log in to myUFL and navigate to My Self Service>Training and Development> Request Training Enrollment.


Save the dates: Open Enrollment and Benefits Fair are pencil graphicjust around the corner
This year’s Benefits Open Enrollment is scheduled to run September 26 through October 21. The Benefits Fair, which hosts various insurance and retirement vendors, will be held October 7 from 9 a.m. to 4 p.m. at the Touchdown Terrace in the Ben Hill Griffin Stadium. Watch for details about these and other events in upcoming editions of the InfoGator. Questions? Please contact University Benefits at (352) 392-2HRS or benefits@ufl.edu.


See schedule for tenure, permanent status, and promotion workshops for faculty
Workshops have been scheduled to discuss the preparation of tenure and promotion packets and the university evaluation process for 2011-2012. For information on faculty and staff workshops as well as registration information, please see the July InfoGator for Department Administrators.


Alternative Transportation Fair slated for August 31

one less car graphic
Tired of trying to find parking on campus? Or maybe you’re looking for a green way to get around, save cash, or get exercise?

UF will host an Alternative Transportation Fair on August 31 from 10 a.m. to 1 p.m. on the J. Wayne Reitz Union terrace. Learn about transportation options available on campus and the community including biking, bus transportation, carpooling, and ZipCar. Campus and community organizations  will be on-hand to provide a variety of information, activities, and demonstrations on alternative modes of transportation.  The fair also kicks off Sustainable UF’s 2011 One Less Car initiative, which encourages students, faculty, and staff to use alternative transportation for their daily commutes. For more information, visit www.sustainable.ufl.edu.


Reitz Union leisure courses available to UF faculty and staff
Registration opens on August 29 at 10 a.m. for leisure courses offered at the J. Wayne Reitz Union. Classes range from drawing to tennis to computer skills and run throughout the semester. For the full list of classes, visit www.union.ufl.edu/leisure.


UF Small Animal Hospital Acupuncture and Rehabilitation Service features state-of-the-art equipment
Does your pet struggle with arthritis or have wounds that have failed to heal properly? The Acupuncture and Rehabilitation Service at the UF Small Animal Hospital may be able to help. Recently renovated with a state-of-the-art underwater treadmill, the service seeks ways to offset pain and encourage healing—either as a supplement to traditional veterinary treatment or as an alternative approach for treating conditions including obesity, arthritis, and sports injury. Therapy may aid in performance enhancement, disease prevention, and overall improvement of quality of life for many patients. For more information, go to www.vethospitals.ufl.edu or call (352)392-2235. Don’t forget to ask for your 10% Gator Perks employee discount!


Cirque du Soleil, Sesame Street coming to the O’Connell Center!
Tickets are on sale now for Cirque du Soleil Dralion at the Stephen C. O’Connell Center October 11 – 13. For more information or group sales, please e-mail scoc-business@ufl.edu, visit the O’Connell Center web site , or call (352) 392-7238.  

elmoElmo’s Super Heroes will visit the O’Dome September 20 and 21. Tickets start at $9 through a special UF group discount rate. For more information, please e-mail Meredith at mpalm15@ufl.edu, visit the O’Connell Center web site, or call (352) 392-4709.  


Gator Growl 2011 tickets available August 22gator helmet
Tickets for Gator Growl 2011 will go on sale starting Monday, August 22, on gatorzone.com. The celebration will be held on November 4 and will feature a performance by the Goo Goo Dolls. Tickets are $15 for students and $25 for guests. 

Held the night before the Homecoming football game, Gator Growl is hosted by Florida Blue Key and produced by more than 500 student volunteers. Now in its 88th year, it is the largest-student run pep rally in the world.

If you have any questions, please contact Rosie Posada, director of Ticket Sales, at rosie.posada@gatorgrowl.org


©2011 University of Florida Office of Human Resource Services
The InfoGator is a monthly e-publication produced by the University of Florida’s Office of Human Resource Services. It is distributed electronically to UF faculty and staff and is available online. Please direct questions or comments to its editor, Angela Gould; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request.
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