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October 2011

UF Benefits open enrollment
Open Enrollment runs through November 18
Faculty and staff who wish to enroll in or make changes to their benefits elections have the opportunity to do so each fall during the annual Open Enrollment period.  This year, as a result of bid protests related to HMO changes, the enrollment period for state-sponsored plans was delayed and significantly reduced.  However, the enrollment period for UF-sponsored plans is already underway. 

Changes to HMO plans for 2012 plan year
The State of Florida recently concluded a bid process to renew contracts for health services.  To reduce plan costs, the following will take effect January 1, 2012:

New pharmacy provider selected for plan year 2012
As part of the state’s continuing initiative to reduce costs, Medco has been selected to be the Pharmacy Benefits Manager (PBM) for both the state PPO and HMO plans for 2012.  Currently, participants in the PPO plan are required to use mail orders for maintenance prescriptions. 

Long Term Disability plan offers guarantee issue and introduces changes
The Long Term Disability plan is offering a “guarantee issue” during this year’s Open Enrollment, meaning no medical underwriting is required.  In addition, effective January 1, 2012, some attractive changes will be introduced to the Long Term 30/90 disability coverage with The Gabor Agency Inc., underwritten by Standard Insurance Company (The Standard). 

Changes to BCBS PPO behavior health management effective December 1
Effective December 1, 2011, New Directions Behavioral Health will be the contracted network manager for BlueCross and Blue Shield (BCBS) of Florida. The company will be assisting in the management of behavioral health benefits on behalf of BCBS for all members, including State Employees’ PPO Plan members.

Other BCBS network provider changes already
in effect

In September, Blue Cross and Blue Shield selected Care Centrix to provide all Home Health, Home Infusion Therapy, Ambulatory Infusion Suite, Durable Medical Equipment, Medical Supply, and Orthotic/Prosthetic services and equipment on behalf of Blue Cross and Blue Shield of Florida for all plans including the State Employees PPO Plan. 

Special Long Term Care guaranteed enrollment
period offered

Many employees don’t see the need for Long Term Care (LTC) insurance or simply think it is for the elderly.  LTC helps with expenses associated with a skilled nursing care facility or home health care when a person is no longer able to perform the basic functions of daily living.

Open Enrollment for UF term life insurance also available this fall
The UF Term Life program is the only life insurance plan that offers coverage for employees, spouses, and eligible dependents. To participate in the plan, employees must be appointed at .50 FTE or greater.

Monitoring dependent eligibility on your benefits plans is critical
The university and the State of Florida both sponsor a variety of plans that provide dependent coverage, the eligibility criteria for which may vary from one plan to another.  To avoid potential coverage or claim problems, employees should periodically monitor their plans to ensure dependents still meet the criteria as specified by the plan.

Deadline for Higher Education Opportunity scholarship applications is November 1
The University of Florida’s Higher Education Opportunity (HEO) provides children of full-time TEAMS employees with the opportunity of tuition assistance for an undergraduate education at the University of Florida. In March 2012, Human Resource Services will select, at random from a pool of eligible HEO applicants, 50 TEAMS employees to participate in this program.

Are your retirement plan beneficiary designations up to date?
While it is always a good practice to review and update beneficiary information, the new mandatory 3 percent retirement contribution has made this practice more relevant—especially for FRS Pension Plan members.

GBAS Orientation now available online
Gator Business Administrator Services (GBAS)—in partnership with UF Training and Organizational Development—is pleased to announce the launch of its online GBAS Orientation (GBS100) course.  The purpose of this course is to provide introductory information to new fiscal employees so they can learn about the job duties required of their role more quickly upon hire—before they attend the Pro3 series fiscal track that provides more in-depth information. 

Training and support available to assist with transition to new Effort Reporting system
Starting this month, effort for the Summer 2011 academic semester will be certified using a new Effort Reporting system designed to improve the university’s business processes while saving paper and faculty time.

Sick Leave Pool open enrollment will run
October 1- 31

Qualifying University of Florida employees may apply for membership in the Sick Leave Pool during its open enrollment period this month.  All applications must be received by the Sick Leave Pool administrator by 5 p.m. on October 31.


myUFL HR/Payroll Upgrade slated for Summer 2012
Work has begun on the upgrade of myUFL’s Human Resource and Payroll systems.  Over the coming months, several teams of university employees will be working to ensure the HR/Payroll systems work smarter in order to meet UF’s business demands—both now and in the future.

UF Restricted Data Use on Mobile Computing and Storage Devices
Data losses and theft of restricted information are potential results of the increased use of mobile computing and storage devices like laptops, smartphones, and USB flash drives.

Don't keep putting off oral health care — call your dentist today
UF employees can pay via payroll deduction and get discounts at UF dentistry practice clinics
For many people, a trip to the dentist is not a high priority. And tough economic times can push that visit even further down the “to do” list.

Flu Shots Now Available
Protect yourself and those around you by getting vaccinated today! Flu shots from the UF Student Health Care Center are just $20 for faculty/staff or spouses/domestic partners (and FREE for currently registered students).



for your health
dollar signWant some extra cash for the holidays?

Each year, TEAMS employees are eligible to cash out up to 16 hours of vacation leave—regardless of  FTE— provided 40 hours of vacation leave remain on balance after the end of that pay period.
UF 2012 holidays announced
New Year’s Day: Monday, January 2 (observed)
New law aims to counterfeit-proof controlled substance prescriptions
A new Florida law requires that prescriptions for controlled substances be written on counterfeit-proof prescription pads. 
Local retirement vendor contacts now listed online
University Retirement has compiled a list of the individual representatives whose companies are contracted to provide benefits and retirement-related services.
Community Service and Diversity & Inclusion categories added to Superior Accomplishment Awards
This year, the Superior Accomplishment Awards program added two new categories to honor faculty and staff exhibiting a commitment to community service as well as diversity and inclusion.
Secure e-media disposal services now available at
the Hub

Portable devices that contain UF files but are no longer of use should be disposed of properly.
Online purchasing service for UF-branded products and apparel now available
The UAA has introduced an online program that enables faculty and staff to purchase an assortment of customized University of Florida products and apparel.
Check out lynda.com for online training resources
UF’s new training resource partner, lynda.com, features an online training library with more than 1,100 courses. 
UF Office of Technology Licensing has moved
The Office of Technology Licensing is now located in the new Florida Innovation Hub at UF, at 747 Southwest Second Ave.  
Listserv designed to network UF research community
To facilitate research at UF, a listserv has been developed to improve coordination and communication among researchers.
Want to participate in International Education Week?
International Education Week (IEW) 2011, to be held November 14-18, will celebrate the benefits of international education and exchange worldwide.
Statistics workshops and short courses offered
The IFAS Department of Statistics will be offering several workshops relevant to UF researchers this semester.   
Cancer Center upgrades shRNAi Library
Small hairpin (or short hairpin) Ribonucleic Acid Interference (shRNAi) that targets human genes and is commonly used by genetic researchers can cost $300 to $400 per gene. 
Financial planning course can help you become more
fiscally fit

“Budget and Savings,” a UF Retirement/Financial Planning course presented by Wells Fargo, covers such topics as reviewing your expenses, exploring ways to reduce or consolidate debt, and estimating your retirement funding needs.
Gator Dining expands sustainability initiatives
To reduce environmental impact and support the local community, Gator Dining Services/ARAMARK recently expanded its Farm to School program.
Acceptable Use Policy
applies to all who use UF’s
IT resources

Updates and revisions to the University of Florida’s Acceptable Use Policy for university information technology (IT) resources were approved on August 17 and are now in effect. 
Help underprivileged soccer players at Gator Soccer
“Green Game”

Gator soccer fans can help underprivileged players throughout the world by donating their new or used soccer balls and cleats.
 “Safe Campus” brochure updated for 2011
The University of Florida Police Department has published its annual "UF Together for a Safe Campus - Annual Security Report and Fire Safety Report." 
Save for retirement with a 403(b) plan
The University of Florida 403(b) plan provides a means for employees to save for retirement by contributing to tax-deferred or Roth accounts.
Complete a campus lifestyle survey and you could win a gift card
Gator Dining Services is conducting a survey to better understand UF faculty, staff, and student lifestyles and preferences while on campus.

©2011 University of Florida Office of Human Resource Services. The InfoGator is a monthly e-publication produced by the University of Florida’s Office of Human Resource Services. It is distributed electronically to UF faculty and staff and is available online. Please direct questions or comments to its editor, Angela Gould; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request.
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