November 2012

Departments should plan ahead for extended holiday closing period

gatorDepartments throughout UF are encouraged to plan ahead for their staffing needs this holiday season. The university will be closed beginning Dec. 25, 2012, and will reopen Jan. 2, 2013.  Monday, Dec. 24, 2012, is not included in the holiday closing period, so employees who wish to take that day off should request vacation leave. 

Open Enrollment correction period runs through Nov. 16

If you made changes to any State of Florida-sponsored plans during Open Enrollment, be sure to carefully review your People First confirmation statement. The correction period runs from Nov. 5 to 16. If you have not received a confirmation statement, you may access it online via the People First website using your user ID and password. For assistance in correcting an Open Enrollment error, or if you have other related questions, contact People First at 1(866) 663-4735 by no later than 6 p.m. EST on Nov. 16.

State-sponsored supplemental plans may require additional steps

Some of the supplemental plans offered during Open Enrollment require medical underwriting and/or application, and enrollment is subject to approval by the supplemental insurance company.

Enrolled in a Health Investor Health Plan?

If you enrolled in a Health Investor Health Plan during Open Enrollment, don’t forget to establish your Health Savings Account (HSA). Your HSA can be used to pay out-of-pocket expenses like your deductible and co-insurance now or for qualified medical expenses in the future.

Name-order restored, search function introduced in myUFL HR/Payroll systems

When the myUFL HR/Payroll Systems Upgrade went live in September, one of the changes that took effect was the order in which employees were listed in the Manager Self Service screens and elsewhere in the HR and payroll subsystems. In response to employee feedback, Enterprise Systems will be restoring the order of the names so that “last name” will once again precede “first name.” In addition, a name search function will be introduced in the Commitment Accounting module. Both changes will take effect close of business on Friday, Nov. 16.

Employee Education Program accepting applications for spring semester

A popular benefit available to eligible UF faculty and staff, the Employee Education Program (EEP) provides tuition assistance for up to six credit hours of eligible college-level courses per semester. Employees interested in participating in the EEP during the spring semester should register and complete their applications by any applicable deadlines.

Vacation leave conversion slated for Jan. 17

UF's annual vacation leave conversion will take place at the end of the Jan. 4-17, 2013, pay period. TEAMS employees and vacation-accruing faculty who are not covered by the UFF collective bargaining unit agreement may have a maximum vacation balance of 352 hours. Any vacation hours over that maximum will convert to sick leave after the Jan. 17, 2013, pay period ends.

Employees may consent to receive electronic W-2s

Employees who have not already done so in previous years may provide consent to retrieve their W-2s electronically in myUFL by logging on and navigating to: My Self Service > Payroll and Compensation > W-2/W-2c Consent. Consent is confirmed via e-mail and provides active employees with several benefits.

Be sure to report all work/life-event changes

UF employees are responsible for reporting any qualifying status events to University Benefits and Retirement or their Human Resource Services satellite office for benefits purposes. All qualifying status events must be reported within 60 days.

Help REthink paper waste at UF

Do you have an idea about how UF can reduce paper waste on campus? The Office of Sustainability is resurrecting the REthink campaign, but this time with a focus on paper waste reduction. UF Sustainability is partnering with University Relations to incorporate Think Before You Ink! and with Housing and Residence Education to pilot Zero Waste Programming.


stethInfoGator For Your Health

Ask the Doctor: Adult immunization
Don’t think you’re too old to need a vaccine. Numerous adult vaccines are recommended for personal and public health.

New UF&Shands Family Medicine practice opens in Jonesville
Residents of northwest Gainesville, Jonesville and Newberry now have access to a new family practice that’s closer to home.

Smoking cessation support offered year-round
A new two-hour seminar was recently designed to enable participants to get all the essential information they need in order to quit tobacco successfully, including free NRT and up to three months of medications.

Did you know?
UF ranked 10th in 2011 in the number of U.S. patents issued and eighth in the number of start-up companies created.

December Leave Cash-Out benefit can provide extra money for the holidays
TEAMS employees are eligible to cash out up to 16 hours of vacation leave, regardless of FTE.

Business Communication Week is December 3 – 7
Effective communication is essential to success in the workplace.

Thanks for helping make the Benefits Fair a success!
The 2012 Benefits Fair drew more than 1,400 employees.

Financial planning courses offered in December
Get an early start on your new year’s resolutions by taking advantage of these courses.

International Education Week wraps up Nov. 16
“Picture Yourself Connecting with the World” features a myriad of events.

UFIT reduces prices
Thanks to the recent installation of innovative “next generation” technologies and streamlined account processing, UFIT has decreased its prices on a number of popular services.

UF Identity website enhanced
The Identity & Access Management  website was recently reorganized with more changes on the way.

Gator Basketball season tickets now on sale 
Men’s tickets can be purchased for $315, and women’s tickets can be purchased for $30.

Riders in the Sky Nov. 30 at University Auditorium
Don't miss Christmas the Cowboy Way at 7:30 p.m.

Update direct deposit
UF employees who make a change to their financial institution are required to update their direct deposit account information in the myUFL system.

sustainable uf

©2012 University of Florida Office of Human Resource Services. The InfoGator is a monthly e-publication produced by the University of Florida’s Office of Human Resource Services. It is distributed electronically to UF faculty and staff and is available online. Editor: Angie Brown. Editorial Assistant: Michelle Vargas. Please direct questions or comments to HRS Communications; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request. This page uses Google Analytics (Google Privacy Policy).