Happy Holidays from Human Resource Services!

By on December 1, 2014

happy holidaysUF Leave Administration encourages you to enter your time and leave early as you make preparations for time off during the holidays. All TEAMS and Academic Personnel identified by their departments as “essential employees” can now begin to use and enter December personal leave, and USPS employees can begin to enter advanced vacation leave that will be used between December 26-31.

On Dec. 6  personal leave days will automatically be applied to eligible TEAMS and Academic Personnel employees’ records in the elapsed timesheet for Dec. 26, 29, 30 and 31. The system will not require approval for the personal leave days (DPL-270 time-reporting code) for exempt employees whose hours were automatically loaded.  However, non-exempt TEAMS and Academic Personnel employees identified as “non-essential personnel” are required to enter their personal leave days (DPL-270 time reporting code) into the system for Dec. 26, 29, 30 and 31.

For further details on this year’s holiday closing period, please see the UF Administrative Memo from Paula Varnes Fussell. An instruction guide for the holiday closing period may also be found on the myUFL Toolkits.

Important dates to consider:

December 24 TEAMS and Academic Personnel must be in pay status (work or paid leave) for a “reasonable portion of the workday” (determined by the individual department) to be eligible to receive holiday pay and December Personal Leave for Dec. 25, 26, 29, 30 and 31, and Jan. 1.USPS employees must be in pay status (work or paid leave) for a “reasonable portion of the workday” on this day (determined by the individual department) to be eligible to receive holiday pay for Dec. 25.
December 31 USPS employees must be in pay status (work or paid leave) for a “reasonable portion of the workday” on this day (determined by the individual department) to be eligible to receive holiday pay for Jan. 1, 2015.
January 1 This is the last day for USPS employees to enter advanced vacation leave used Dec. 26, 29, 30 and 31.

Additional information on the holiday closing period, as well as the holiday schedule for 2014, may be found on the Leave Administration section of Human Resource Services’ website, or by contacting Leave Administration at (352) 392-2477 or central-leave@ufl.edu.

USPS employees may be advanced vacation leave

USPS employees are not eligible for the four personal leave days, but they may be required to use vacation or accrued compensatory leave during the holiday closing period if a department chooses to close or upon supervisory request. In the event a USPS employee does not have vacation leave to cover the period, he or she may request that vacation leave be advanced to cover that absence, in which case the department is obligated to approve it. USPS employees who do not wish to be advanced vacation leave may use leave without pay during this time, in keeping with University of Florida policy.

As in the past, USPS employees who wish to be advanced vacation leave for Dec. 26-31 should report all vacation leave usage in a timely manner through the Elapsed Timesheet in the myUFL system. The system will allow vacation leave balances to become negative for USPS employees during Dec. 26-31. The system will automatically prohibit vacation leave usage after Jan. 2, 2015, until the vacation leave balance is positive again.

If you have further questions, please contact Leave Administration at central-leave@ufl.edu or (352) 392-2477.

Human Resource Services wishes you a joyous and safe holiday season!

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