July 2014

Salary increase plan for 2014-15 announced

On June 19, in a letter to faculty and staff, President Machen announced the University of Florida’s plan to implement salary increases for the 2014-15 academic year.  Paula Varnes Fussell, Vice President for Human Resource Services, provided further details in an administrative memo on July 1.

As part of the salary increase plan, eligible faculty will participate in a 3.5 percent merit pool and eligible staff will participate in a 2.5 percent merit pool. In addition, all eligible faculty, staff, and postdoctoral associates with annualized incomes of $50,000 or less will receive a $500 one-time payment.

The university has also provided for faculty promotions in the coming year, with an effective date of July 1, 2014, for 12-month; August 7 for 10-month; and August 16 for 9-month faculty. Salary increases for employees in a bargaining unit are subject to union negotiation and approval.

Additional information, including links to instruction guides and an FAQ section, may be found on the HRS website.  Please continue to watch for additional communications and updates on the HRS website and in the InfoGator


Human Subject Payments system goes live this month

Complete training now to ensure security access

On July 14, UF’s new Human Subject Payments (HSP) system will go live—providing a new "one-stop shop" experience for departments, improving turnaround time and reducing the overall administrative burden of paying human subject participants in UF research studies. All new requests for human subject payments will use the new processes, which will affect how payments are coordinated, disbursed and tracked in the myUFL system. 

Human subject paymentsSeveral new security roles will be introduced in conjunction with the new system—including two new “view-only” roles. Please visit the HSP section of Finance and Accounting’s website for complete information on security roles and associated training requirements.

Those interested in learning more about the new system are invited to attend a Research Administration and Compliance Brown Bag on Thursday, July 8, at 12 noon in Conference Room 104 of the Shepard Broad Building.  No registration is required; please feel free to bring your lunch.

Following the system’s go-live, several hands-on sessions will be available to provide employees with additional assistance in navigating the new system. Please watch for further details with times and locations later this month.

For more information about the Human Subject Payments project, including answers to frequently asked questions, please visit the Human Subject Payments section of Finance & Accounting's website or contact Suzanne Sindledecker at or (352) 392-9057.


Register now for 2014-15 Managers-Only Supervisory Challenge Cohort

If you are a manager, you have a unique opportunity to complete the “Managing at UF: The Supervisory Challenge” certificate with a cohort of peers.  Participating in the cohort can provide managers with a forum in which to discuss issues related to leadership and management with like-minded leaders on campus. If you’re a manager and would like to attend this training, let us know by applying online. Spaces are limited.  Managers who apply for the cohort option will be accepted on a first-come, first-served basis. 

The Managers Cohort is designed to provide participants with insight into the skills and behaviors needed to be effective leaders. As part of this program, each participant will engage in a 360-degree evaluation to help direct his or her professional development. Based on the UF competency model, this 360-degree evaluation will provide feedback from the employee’s manager, peers, staff members, and others (identified by participant).  

For questions about this program, please contact Courtney Moon, UF Training and Organizational Development, at (352) 392-4646 or .


Employee Education Program accepting applications for the fall semester

Employee education programThe Employee Education Program (EEP) is a popular benefit available to eligible UF faculty and staff. The program provides tuition assistance for up to six credit hours of eligible college-level courses per semester.
An EEP tutorial has been added to the HRS web site to provide helpful information regarding this valuable educational program.

Employees interested in participating in the EEP during the fall semester MUST register and turn in applications to the institution they plan to attend by the following deadlines:

UF students only:
Fall 2014: EEP Registration Period: 9:00 a.m. Aug. 25, 2014 – 11:59 p.m. Aug. 29, 2014
Registration after Aug. 29, 2014 is not permitted and may be subject to a $100 late registration fee.
EEP Applications Due: 5:00 p.m. on Sept. 2, 2014.

SFC students only:
Fall 2014: EEP Applications Due: July 16, 2014. If you register on or before this date, your EEP application is due to the SFC cashier’s office by 4:00 p.m. on July 16, 2014. Registration is still permitted after July 16; however, the EEP application must be turned in by 4:00 p.m. the next business day after registering.

Students attending other institutions due to work location should register before the registration deadlines at their approved institutions. Completed EEP applications for the fall semester must be turned in by 5:00 p.m. on Friday, July 25, 2014, to Kenya Williams, Education Coordinator. Applications may be emailed to or faxed to (352) 392-1055.

For program participation requirements, eligibility, and application deadlines, please visit the EEP section of the HRS website. For questions about this program, please contact Kenya Williams, UF Training and Organizational Development, via email or at (352) 273-1761.


Gator Connections returns for fall

gatorGator Connections is a UF group designed to help faculty and staff to connect through a series of informal events. Knowing that Gainesville has a lot to offer, but that it can sometimes to be difficult to find a network fo friends and colleagues, Gator Connections invites UF faculty and staff to bring friends, spouses and partners to share in the community.

The next event is Friday, July 18, at 5:30 p.m. at The Swamp. Additional events for the fall have also been set for the following times and locations:

        • Aug. 22 at Jones B-Side
        • Sept. 19 at Blue Gill
        • Oct. 17 at BJ's Brewhouse
        • Nov. 21 at The Brass Tap

To be added to the Gator Connections Facebook Group, email Tony Andenoro, or to be added to the group's listserv, email Hannah Carter.


For Your health

Eight ways to recharge this summer

UF wellness icons

Summer often provides a brief respite from the more hectic activities of the fall and spring semesters at UF.  Using our “eight windows to wellness” as a guide—here are a few ways you can recharge and renew without straying far from the office.

Free seminar to include a diabetes-friendly dinner

UF Health will offer community members a chance to keep up with changes in diabetes management when it hosts a free seminar on Thursday, July 17. A free diabetes-friendly dinner will be provided.




New Faculty Orientation scheduled for Aug. 18 and 19

This year’s New Faculty Orientation is scheduled for Aug. 18 and 19 at Emerson Hall.   New faculty as well as presenters and other participants are being contacted directly to provide more details. 

For more information and to see the agenda when it is posted, visit the New Faculty Orientation section of the HRS website. Questions? Please contact Lizette Bloom Classen.


APA to host President Machen July 24

President MachenThe UF Academic and Professional Assembly (APA) will host UF President Bernie Machen for “A Summer Conversation with APA” on Thursday, July 24, at 2 p.m. in Room 100 of Smathers Library East.  The discussion will focus on accomplishments during Machen's tenure and will anticipate the university's bright horizons. Light refreshments will be served; RSVP is required. For more information and to RSVP, visit the APA website. Please note that attendance at APA events is considered time worked.


Council on Diversity developing campus climate survey

The UF President’s Council on Diversity is preparing a campus climate survey to be sent to faculty and staff this fall.  If you are interested in participating in a focus group regarding the survey—or if you have thoughts or ideas to share with the committee—please contact Amelia Dempere, chair of the council’s Campus Climate subcommittee at


2014-15 Fringe Benefit Pool Rates approved

In an administrative memo dated July 1, Assistant Vice President and University Controller Kim Simpson announced that the U.S. Department of Health and Human Services has approved the rates for the pooled fringe benefits for fiscal year 2014-15. These rates are the same as those communicated in the administrative memo dated May 23, 2014, and are effective July 1, 2014. More information is available here.


TERMINALFOUR web content management training available

UFIT is providing online training courses for units wanting to migrate to TERMINALFOUR, UF’s new web content management system. Both technical and non-technical courses will be available in Canvas, but each department’s technical expert should complete training first. After completion of the course, staff must request their TERMINALFOUR account access with UFIT’s Web Services. To register for a training course, visit the TERMINALFOUR training enrollment page.


Save the dates for fall Open Enrollment and Benefits Fair

This year's benefits Open Enrollment period is scheduled to run Oct. 20 through Nov. 7. The Benefits Fair, which hosts all of UF’s benefits and retirement vendors, will be held on Oct. 29 from 9 a.m. to 3 p.m. at the Touchdown Terrace in the Ben Hill Griffin Stadium. Watch for details about these and other fall events in upcoming editions of the InfoGator. Questions? Please contact University Benefits at (352) 392-2HRS or


USPS personal holiday for 2014-2015

The 2014-2015 USPS Personal Holiday will be awarded on 7/7/2014. Although the hours are awarded on that date, USPS employees will not see the hours in their balance until after payroll closes on 7/17/2014. The Personal Holiday must be used by the end of the fiscal year in June 2015. Questions may be directed to Leave Administration at 392-2477.


©2014 University of Florida Office of Human Resource Services. The InfoGator is a monthly e-publication produced by HRS Communications. It is distributed electronically to UF faculty and staff and is available online. Please direct questions or comments to HRS Communications; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request. This page uses Google Analytics (Google Privacy Policy).