Employees must report 2016-2017 compensatory leave use by June 1

By on May 3, 2017

All non-exempt TEAMS and USPS employees as well as exempt USPS employees may use overtime and/or special compensatory leave through the end of the fiscal year—June 30—but the leave must be entered into the Elapsed Timesheet in the myUFL system no later than 5 p.m. on Thursday, June 1.  If the leave is not entered for use by this deadline, it will be cashed out automatically during the pay period ending June 15 for the payday of Friday, June 23.

If you need to make changes or corrections to prior entries of overtime and special compensatory leave that will impact 2016-2017 balances, those entries must be entered by June 1 and approved by 9 a.m. on Friday, June 2. Changes made after that date will cause a negative balance/double-pay situation.

If you plan to use overtime or special compensatory leave by June 30, the leave must be entered accurately for the future date on which you plan to use the leave. To do so, enter a future “Week Beginning Date,” click “Refresh Date,” then enter the number of compensatory leave hours (along with the proper time-reporting code; see below) on the date of use.

After logging in to myUFL, navigate to My Self Service > Time Reporting > Report Time > Timesheet

Non-exempt employees:

  • Begin with a new blank line
  • Input the compensatory leave hours to be used, then select the appropriate leave type in the “Time Reporting Code” menu (“OCT” for overtime compensatory leave use and “SCU” for special compensatory leave use)
  • Click the “Submit” button
  • Review the confirmation screen and click “OK”

Exempt USPS employees:

  • At the default schedule, change the blank “Time Reporting Code” (TRC) field to the “regular” TRC
  • Adjust the hours on that line to reflect the actual hours worked
  • Click on “Add a New Line” to input your compensatory leave to be used (“SCU” for special compensatory leave use)
  • Click the “Submit” button
  • Review the confirmation screen and click “OK”
  • An instruction guide, “Preparing for Fiscal Year Leave Processes,is available on the Time and Labor myUFL Toolkit.

If you have any questions, please contact UF Benefits by emailing central-leave@ufl.edu or calling (352) 273-2840 or by calling Payroll & Tax Services at (352) 392-1231.

Posted in: Benefits