Business Affairs units provide a range of services designed to meet faculty and staff needs

business-affairs-unitsThe University of Florida’s Office of Business Affairs and its associated units provide essential services to keep UF running on a daily basis and maintain the strong foundation to support the school’s core mission of teaching, research and service. Although their work is not always visible, Business Affairs units are constantly operating in the background to make sure everyone’s experience at UF is as smooth as possible, whether it’s being able to easily locate a Starbucks on campus for a quick pick-me-up or making sure UF’s classrooms are optimized for a high-quality teaching and learning experience.

The Office of Business Affairs oversees the Businesses Services Division, Environmental Health and Safety, the Planning, Design and Construction Division, the Office of Sustainability, the Physical Plant Division, Small Business and Vendor Diversity Relations, the O’Connell Center and the University of Florida Police Department.

Below are several important announcements from UF’s Business Affairs units.

UF Mail and Document Services offers printing and passport services for UF and Gainesville

UF Mail and Document Services provides the UF campus and the Gainesville community a variety of services including a Passport Acceptance Facility, print shop and mail facility. The print shop provides business cards, brochures, flyers, graphic design, shredding, binding services and free on-campus delivery. The mail facility provides shipping services at US Postal Service rates.

As a Passport Acceptance Facility for the U.S. Department of State, Mail and Document Services offers passport books and passport cards. Currently, processing time for passports is six weeks with expedited service in three weeks.

UF Mail and Document Services is located at 3030 Radio Road. For hours of operation, contact info and more, visit the UF Mail and Document Services website.

UF-approved program streamlines catering activities

As the fall semester begins, departments are reminded that UF has implemented a new Approved Caterers Program for caterers providing food services (including alcoholic beverages, when applicable) for events on campus. The program streamlines the process of securing University-approved catering services for campus units, while enforcing existing University standards.

All caterers are approved through UF’s Business Services Division by supplying required documentation, including licenses and insurance documents, and agreeing to the terms and conditions. The program protocols eliminate the need for departments to acquire these documents, and the need for caterers to supply the same documentation multiple times for different departments. The list of approved caterers and information for campus departments to review before booking their catering events is available online at

See the original story here.

Business Affairs and Physical Plant host town hall meetings beginning Sept. 15

UF’s Physical Plant and the Division of Business Affairs will be hosting town hall meetings on campus during 2016 and 2017. The first meeting will be at the College of Engineering on Sept. 15 from 3 to 4:30 p.m. at the New Engineering Building, Room 100, on Center Drive.

If you are part of the engineering community and would like to meet with PPD leaders to learn about their exciting new initiatives as well as provide feedback about their services, you are encouraged to attend.

Please contact Matt Sherman at (352) 294-0602 or to RSVP.

Attending the first meeting will be:

  • Derrick Bacon: Building Services – Custodial Services, Building and Floor Care, Special Events Cleaning/Rentals, Biomedical Waste Handling and Moving Services
  • Gregg Clarke: Operations – Campus Operations, Grounds, Health Science Center Operations, Motor Pool and Operations Support Services
  • Denna Ferrante: Resource Management – Business Operations & Financial Management, Information Technology Services, Waste Management & Resource Recovery, Warehouse Operations, and Work Management Center
  • Dustin Jackson: Utilities – Water, Thermal & Electrical Utilities, Energy Management and Building Automation & Control
  • Mary O’Loughlin – Work Management Call Center

Faculty and staff Gator 1 Card requests

In line with the University of Florida’s sustainability initiative to reduce paper, the Gator 1 ID Card office implemented an online system to request faculty, staff and student/staff ID Cards. All departments need to establish an account for their employees to obtain new or replacement Gator 1 cards.

The procedure can be found on the Gator 1 Central website.