Department of Labor announces final rule updating federal Fair Labor Standards Act (FLSA)

By on July 6, 2016

The U.S. Department of Labor (DOL) announced changes to the Fair Labor Standards Act (FLSA) that will impact the criteria used to determine eligibility for overtime. Effective Dec. 1, 2016, the salary threshold used to determine eligibility for overtime will be increased from $455 per week to $913 per week.

Why does this matter?

This change is expected to expand the number of employees eligible for overtime. In addition, the DOL included a mechanism to increase the salary threshold every three years. Importantly, certain types of positions are exempt from the minimum salary threshold, including most UF academic personnel — including county extension faculty, physicians, veterinarians, residents and lawyers — as well as student classifications such as graduate assistants.

The salary threshold cannot be prorated based on FTE but may be prorated based on the length of an employee’s appointment. For example, the annualized threshold for a 12-month employee is $47,476, whereas the annualized threshold for a 9-month employee is $35,607.

How is UF responding?

The university has been monitoring the national discussion and has been assessing the potential impacts since the changes were recommended last year. In addition, a cross-functional workgroup with representatives from Human Resource Services, Student Affairs, Sponsored Research, Contracts and Grants, Health Affairs, IFAS, the Provost’s Office and the General Counsel’s Office has provided recommendations to the university leadership team that will enable the university to remain compliant with the mandate while limiting the impact to employees and the university.

Based on the university’s early projections, the change could affect more than 1,700 employees, with the largest portion being university staff.

New employee category

After evaluating a number of options, the university has decided to create a new employee category for impacted employees. This new category will effectively decouple overtime eligibility from job title. Under this approach, employees who perform job duties that are eligible to be considered exempt from overtime but earn less than $47,476 will remain in their current job title but will transition into an overtime-eligible employee class called salaried non-exempt (SNE). Read more…

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climate survey

Discussions of climate survey results to continue in August

By on July 6, 2016

On June 14, the University of Florida released the results of the Faculty and Staff Climate Survey conducted in the fall of 2015. Town hall meetings led by Sue Rankin of Rankin & Associates, the consulting firm engaged to coordinate the survey, were held to discuss high-level summaries of the findings from a university-wide perspective. A report of the findings may also now be found on the survey website.

compass

COMPASS to hold sessions designed to gather additional input from colleges

By on July 6, 2016

Over the past several months, members of the COMPASS-SIS project team have been gathering requirements for the new student information system. In addition, the team has been holding sessions to map the undergraduate, graduate and professional “student journey” and the various business processes of individual colleges and units.

strategic development

Strategic Development Plan public forum slated for July 27

By on July 6, 2016

The University of Florida will host a public forum to solicit opinions and ideas from the UF and Gainesville community regarding UF’s Strategic Development Plan on Wednesday, July 27, from 5:30 to 7:30 p.m. at the GRU administration building's multipurpose room at 301 SE 4th Ave.

managers only cohort

Managers Cohort provides forum to discuss leadership and management issues while completing coursework

By on July 6, 2016

The Managers Cohort provides UF supervisors a unique opportunity to complete the “Managing at UF: The Supervisory Challenge” certificate with a cohort of peers. Participating in the cohort can provide managers with a forum in which to discuss issues related to leadership and management with like-minded leaders on campus.

myufl password

myUFL password reset process to require phone verification beginning July 10

By on July 6, 2016

UF’s GatorLink Account Management system will be upgraded on July 10. The upgrade includes an extra layer of security, very similar to what banks and credit unions now use. Because of this security enhancement, the process for a password reset is changing.

ufirst

UFIRST Awards system now available

By on July 6, 2016

The UFIRST Awards system is now live. All active awards have been converted and are now available for viewing and management. All new awards as well as modifications to awards requested (including no-cost extensions, supplements, PI changes, incremental funding, etc.) must now be processed in UFIRST.

printsmart

Cost-per-print increase among changes coming to PrintSmart in August

By on July 6, 2016

Beginning Aug. 1, the cost-per-print under the PrintSmart program will increase 5 percent, from .0137 to .0144 for black and white and from .0470 to .0494 for color. However, UF will continue to realize significant savings even with this increase, with costs remaining below benchmarked costs for similar programs.

eep

Employee Education Program accepting applications for the fall semester

By on July 6, 2016

The Employee Education Program (EEP) is a popular benefit available to eligible UF faculty and staff. The program provides tuition assistance for up to six credit hours of eligible college-level courses per semester.

commencement moves phillips center

Commencement moves to Phillips Center

By on July 6, 2016

This summer, all university-wide commencement ceremonies will be held in the Phillips Center for the Performing Arts, due to ongoing renovation of the O’Connell Center.

library west

Library West to open 24/7 in the fall semester

By on July 6, 2016

Beginning this fall, overnight library hours will return to Library West for fall and spring semesters. Based on student survey results, UF’s student government will fund and expand Library West’s hours to 24/7 to meet student preferences.

thinking about retirement

Thinking about retirement? FLARE illuminates the journey to financial security!

By on July 6, 2016

FLARE, Financial Literacy and Retirement Education, is a resource available to University of Florida employees to assist in financial and retirement planning needs. FLARE FLARE offers retirement resources to help UF employees find a balance between making ends meet today while planning for a comfortable future.

prudential cash winners

Central Stores warehouse team’s energy savings recognized through Prudential Productivity Award

By on July 6, 2016

Over the last several years, Allen Masters, UF’s assistant director for Building Operations and Maintenance, led the Central Stores warehouse team to drastic energy and waste reductions, resulting most recently in a 2016 Prudential Productivity Award that comes with the added bonus of $4,000 cash.

pulse slideshow

UF Pulse commemoration ceremony emphasized solidarity and unity

By on July 6, 2016

To honor the victims of the Pulse nightclub shooting in Orlando, UF hosted a commemoration and unity ceremony on the evening of June 28. Hundreds of people gathered at the Century Tower, which was illuminated in rainbow colors as a beacon of solidarity.

fuchs

President Fuchs addresses UF staff at APA event

By on July 6, 2016

UF President Kent Fuchs gave University of Florida staff members an update on some of his top agenda items and upcoming goals in what he described as a walk through his calendar, at a June 28 event hosted by UF’s Academic and Professional Assembly where he was the guest speaker.

spotlight on leadership

Guide provides “roadmap” to effective hiring practices at UF

By on July 6, 2016

The Roadmap to Effective Hiring guide provides hiring managers a breakdown of the recruitment process to help find the best-fit candidate for the opening. Learn the steps involved with preplanning, advertising the job, managing applications, interviewing candidates, making an offer, hiring the employee and tips for successful onboarding.

gbas

UF CIO Elias Eldayrie shared insights on leadership at June GBAS event

By on July 6, 2016

On June 16, the Gator Business Administrator Services (GBAS) program hosted Elias Eldayrie, vice president and chief information officer, who shared his perspectives on the power of influence in leadership, including how leadership is about people.

coll_ed

College of Education survey seeks UF instructors’ participation

By on July 6, 2016

Faculty from UF’s School of Teaching and Learning and the Psychology department are conducting a brief anonymous survey of instructor conceptions of the neuroscience of learning (IRB-2016-01136).

new faculty orientation

New Faculty Orientation scheduled for Aug. 17 and 18

By on July 6, 2016

All New Faculty Orientation appointee information forms should be submitted electronically to Kara Sue Cobb at karasue@ufl.edu by Wednesday, July 20.

catering

New catering protocols, improved system began July 1

By on July 6, 2016

A new streamlined system is making it easier than ever for campus units to secure catering services, and offers units a wider variety of caterers from which to choose. The University of Florida’s Approved Caterer Program went into effect on July 1 and impacts all caterers providing food services (including alcoholic beverages, when applicable) for events on campus.

material and supply fees

Material and supply fee requests now being accepted

By on July 6, 2016

Applications to establish or adjust material and supply fees as well as equipment use fees for the spring 2017 semester are now being accepted. All departmental requests should be submitted no later than Wednesday, Sept. 7, and dean’s approvals are due Wednesday, Sept. 21.

gatorgradcare

GatorGradCare Open Enrollment for 2016-17 Academic Year

By on July 6, 2016

Graduate assistants, teaching assistants and research assistants who will meet the eligibility requirements for GatorGradCare Health Insurance and would like to participate for the 2016-17 academic year must enroll online.

well at work

Tap into resources to help you stay well at work

By on July 6, 2016

Each quarter of the year, the UF and UF Health Shands Wellness Committee, along with GatorCare, focuses on a different wellness topic. This quarter introduces resources to help you take care of yourself while taking care of business. And if you're thirsty for competition, check out the Gator Gulp Summer Water Challenge.

alachua county free meals

Alachua County Public Schools offers free meals to county kids

By on July 6, 2016

During the summer months, any child 18 years old and younger can receive a free breakfast and lunch at one of 61 locations through the Free Summer Meals program. A new “Mobile Meal” pilot program also visits three neighborhoods, including Hidden Oaks, Tower Oaks and Linton Oaks Apartments.

parent involvment

Parent involvement in behavioral therapy for children proves beneficial

By on July 6, 2016

Parent-Child Interaction Therapy, known as PCIT, at UF Health Medical Psychology is an empirically supported therapy designed for young children who are displaying disruptive behavior. Through weekly therapy sessions, parents and/or caregivers learn new strategies and skills for improving their child’s behavior.

yoga

Weekly yoga classes to be held in Ustler Hall Atrium through Aug. 16

By on July 6, 2016

Yoga classes for UF and UF Health employees will continue to be held in the Ustler Hall Atrium (second floor) from 12:15 to 1:00 pm on Tuesdays through Aug. 16. The class will return to the Florida Gym on Aug. 23.

eap help

Employee Assistance Program offers free individual and group support services

By on July 6, 2016

The Employee Assistance Program (EAP) provides a wide range of services to employees. Services include individual employee evaluations, short-term therapy and referrals to community providers. Counseling sessions are confidential and address a myriad of situations.

ufpa

Tickets for UFPA’s 25th Anniversary Season on sale July 23

By on July 6, 2016

Brian Jose, director of University of Florida Performing Arts (UFPA), recently announced the 2016-17 season, featuring more than 40 events from September through April. Jose said the celebration of UFPA’s 25th anniversary season is a reflection of both UFPA’s storied past and its future.

creative b

Creative B Movie Series brings science and art to FLMNH

By on July 6, 2016

Friday nights, July 8-29, the Florida Museum of Natural History and Creative B will host free movie screenings and explore the balance between science and art with an expert panel. “Wicked Plants” and the “Butterfly Rainforest” will be open to the public for extended hours until 7 p.m.

florida sea grant

Florida Sea Grant to host free, ocean-themed film festival

By on July 6, 2016

Florida Sea Grant and Beneath the Waves will host an entirely ocean-related film festival, titled "Living on the Edge: Striking a Balance Between the Economy and the Environment," July 16 from 6 to 9 p.m. in the J.W. Reitz Union Auditorium.

summer plunge

Summer Plunge offers opportunity to serve

By on July 6, 2016

The Brown Center for Leadership and Service is offering an opportunity to serve the Gainesville community through its annual Summer Plunge Day of Service. Summer Plunge is a day when volunteers provide services to a variety of organization sites throughout the Gainesville community.