Be sure to enter your holiday time and leave early

Published: December 6, 2017 9:45 am

UF Leave Administration encourages you to enter your time and leave early as you make preparations for time off during the holidays. All TEAMS and Academic Personnel identified by their departments as “essential employees” (those required to work during the holiday closing period of Dec. 26–31) may now enter their four personal leave days for time excluding the holiday closing period.

Beginning on Monday, Dec. 11, USPS employees may enter advanced vacation leave that will be used Dec. 26–31. The holiday closing period is the only time vacation leave may be advanced.

All TEAMS employees, 12-month Academic Personnel and postdoctoral associates have been credited with four personal leave days to be used during the holiday closing period. The system will not require approval for the personal leave days (DPL-270 time-reporting code) for exempt employees whose hours were automatically loaded and who are not working. However, non-exempt TEAMS employees who are not working are required to enter their personal leave days (DPL-270 time reporting code) into the system for the holiday closing period.

For further details on this year’s holiday closing period, please see this UF Administrative Memo. An instruction guide for the holiday closing period may also be found on the myUFL Toolkits.

Important reminders:

TEAMS and Academic Personnel must be in pay status (work or paid leave) for a “reasonable portion” of their last scheduled workday prior to the holiday (determined by the individual department) to be eligible to receive holiday pay and December Personal Leave for Dec. 26–31.

USPS employees must be in pay status (work or paid leave) for a “reasonable portion” of their last scheduled workday prior to the holiday (determined by the individual department) to be eligible to receive holiday pay for Dec. 25. USPS employees must be in pay status (work or paid leave) for a “reasonable portion” of their last scheduled workday prior to the holiday (determined by the individual department) to be eligible to receive holiday pay for Jan. 1, 2018.

Jan. 11 is the last day for USPS employees to enter advanced vacation leave used Dec. 26–31.

Information on the holiday closing period, as well as the holiday schedules for 2017 and 2018, may be found on the Time Away section of UF Human Resources’ website.  If you have questions, please contact Leave Administration at (352) 392-2477 or central-leave@ufl.edu.

USPS employees may be advanced vacation leave

USPS employees are not eligible for the four December personal leave days, but they may be required to use vacation or accrued compensatory leave during the holiday closing period to accommodate a department closing or upon supervisory request. In the event a USPS employee does not have vacation leave to cover the period, he or she may request that vacation leave be advanced to cover that absence, in which case the department is obligated to approve it. USPS employees who do not wish to be advanced vacation leave may use leave without pay during this time, in keeping with University of Florida policy.

As in the past, USPS employees who wish to be advanced vacation leave for Dec. 26–31 should report all vacation leave usage in a timely manner through the Elapsed Timesheet in the myUFL system. The system will allow vacation leave balances to become negative for USPS employees during Dec. 26–31. The system will automatically prohibit vacation leave usage after Jan. 11, 2018, until the vacation leave balance is positive again.

If you have further questions, please contact Leave Administration at central-leave@ufl.edu or (352) 392-2477.

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