Employees must report 2017-2018 compensatory leave use by May 31

Published: May 3, 2018 7:25 am

All non-exempt TEAMS and USPS employees, as well as exempt USPS employees, may use overtime and/or special compensatory leave through the end of the fiscal year (June 30). This leave must be entered into the Elapsed Timesheet in myUFL no later than 5 p.m. on Thursday, May 31. If the leave is not entered for use by this deadline, it will be cashed out automatically during the pay period ending June 14 for the payday of Friday, June 22.

If you need to make changes or corrections to prior entries of overtime and special compensatory leave that will impact 2017-2018 balances, those entries must be entered by May 31 and approved by 9 a.m. on Friday, June 1. Changes made after that date will cause a negative balance/double-pay situation.

If you plan to use overtime or special compensatory leave by June 30, the leave must be entered accurately for the future date on which you plan to use the leave. To do so, enter a future “Week Beginning Date,” click “Refresh Date” and then enter the number of compensatory leave hours along with the proper time-reporting code (see below) for the date of use.

Go to the Timesheet page in myUFL.

Non-exempt employees:

  • Begin with a new blank line
  • Input the compensatory leave hours to be used, then select the appropriate leave type in the “Time Reporting Code” menu (“OCT” for overtime compensatory leave use and “SCU” for special compensatory leave use)
  • Click the “Submit” button
  • Review the confirmation screen and click “OK”

Exempt USPS employees:

  • At the default schedule, change the blank “Time Reporting Code” (TRC) field to the “regular” TRC
  • Adjust the hours on that line to reflect the actual hours worked
  • Click on “Add a New Line” to input your compensatory leave to be used (“SCU” for special compensatory leave use)
  • Click the “Submit” button
  • Review the confirmation screen and click “OK”
  • An instruction guide, “Preparing for Fiscal Year Leave Processes,is available in the Time and Labor section of the Toolkit Resource Center.

If you have questions, contact UF Benefits at central-leave@ufl.edu or (352) 392-2477, or call Payroll & Tax Services at (352) 392-1231.

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