New integrated travel and PCard system coming in April
On April 3, the UF CFO’s Office will introduce UF GO, a new unified travel and PCard system that will reinvent and streamline how the UF community manages all aspects of travel and expense reimbursements. The new system is mobile-friendly and features mobile receipt-capture, which eliminates the need for paper receipts, as well as on-the-go expense report submission, a booking tool with 24/7 travel agency support, currency conversion, a receipt translation tool, an e-receipts option for use with major travel suppliers, a mileage calculator and much more.
All faculty and staff who travel and/or are PCard holders will take a brief introductory training course to orient them to the new system. The training, UGO100: Introduction to UF GO, is available now in myTraining. For those who will serve as financial approvers and/or delegate approvers, the training course UGO200 is also available and a new security role will be required.
Countdown to UF GO-live
In the weeks ahead, the UF GO project team will also be offering “Countdown to UF GO-live” webinars to provide timely information and answer any questions. Two sessions are designed for those who will touch the system most frequently — including fiscal staff and administrators, who are encouraged to attend or watch both sessions.
- Session 1: Wednesday, March 15, 2-3 p.m. will focus on initial steps to prepare your unit for go-live.
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- Session 2: Wednesday, March 29, 10-11 a.m. will provide go-live guidance, information about office hours and other support, and answer any last-minute questions.
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Special Q&A session for faculty
In addition, a live webinar designed exclusively for faculty who wish to learn more and ask questions will be held on Friday, March 24, from 10-11 a.m. Faculty who participate in this live session will automatically fulfill the UGO100 training requirement and be granted access to the new system when it goes live on April 3.
More information about UF GO may be found on the CFO website. If you have questions about the new system or training, you can submit them via this online feedback form.